Business stakeholders reviewing solutions together | ShapeConnect
ShapeConnect for Healthcare

Automate your practice with the right integrated tools.

Connect scheduling, CRM, billing, and patient communication so they run as one system - fewer manual tasks, fewer no-shows, and more time with patients. ShapeConnect AI and our advisors match you with integrated software and the experts to wire it together, with deep specialization in hearing healthcare.

Trusted by independent practices and multi-location groups
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No upfront cost
Sound familiar?

The problems holding practices back

Great clinical care doesn't grow a practice on its own. Manual work and disconnected systems do the damage.
Patient acquisition & marketing
Referrals alone don't fill the schedule anymore. Practices without a digital acquisition engine lose patients to whoever shows up first online.
Disconnected scheduling, billing & CRM
When practice management, billing, and patient communication don't talk, follow-ups slip, no-shows rise, and staff rekey everything twice.
Practice management / EHR selection
The wrong EHR or PM system locks a practice into years of workarounds. Selecting it by demo gut-feel is an expensive gamble.
Multi-location scaling
Practice groups outgrow single-office tools fast. Without standardized systems, every new location adds chaos instead of leverage.
Reputation, reviews & staffing
Patients pick practices by stars; providers pick employers the same way. Unmanaged reviews and recruiting hurt both sides of the house.
PR & news media visibility
Being the expert your local news calls builds trust no ad can buy - but most practices have no path to earned media.
What an automated practice looks like

One connected patient journey - no rekeying, no dropped follow-ups

When your tools are integrated, every step triggers the next. Your team handles care; the system handles the busywork.

01 · Book

Patient books online

Website and search drive straight into live scheduling. The record lands in your PM system and CRM at once.

02 · Prepare

Reminders & intake run themselves

Automated confirmations, reminders, digital intake, and insurance verification - before the patient walks in.

03 · Visit

Billing & claims sync

Charges flow from EHR to billing with no rekeying. Claims submit and get tracked - nothing stalls unpaid.

04 · Retain

Recalls, reviews & referrals

Recall campaigns, review requests, and referring-physician updates send automatically after every visit.

The integrated stack we help you build

The right tools, connected for growth

We audit your current tools and workflows, then match you with vetted software that integrates - and the experts who connect, automate, and manage it through go-live.
Dashboard showing integrated scheduling, CRM, and billing tools
CRM & patient marketing
ActiveCampaign and healthcare-fit CRMs - automated recalls, nurture, and campaigns that fill the schedule.
Practice management / EHR
PM and EHR systems selected for your specialty - and for how well they integrate with the rest of your stack.
Website & digital presence
Websites with online booking wired directly into your scheduling - searches become appointments automatically.
Reputation management
Automated post-visit review requests and response tools that keep your stars climbing.
Physician referral marketing
Build and nurture referring-physician relationships - outreach, tracking, and follow-up that keep referrals flowing.
Integrations & workflow automation
Experts who connect your PM, CRM, billing, and website to your phones so data moves on its own - no double entry.
Hearing healthcare case studies

Practices that transformed with ShapeConnect

Hearing Healthcare • SEO + AEO

Prescription Hearing: 35 to 100+ bookings a month

An independent Chicago-land audiology clinic wanted stronger visibility. ShapeConnect's diagnostic matched them with a specialized SEO firm that built a local landing page, cleaned up online listings, and optimized for AI answer engines alongside traditional search.

547%
increase in impressions
141%
increase in clicks
35 → 100+
calls & online bookings per month
AEO
now surfacing in AI overviews
Hearing healthcare case study
Naperville Hearing Services
Audiology Practice · Website & Digital
Naperville Hearing Services
1,369%
increase in overall traffic
A dated, cookie-cutter site replaced with a personalized one - team bios, a services catalog, and simple booking. Over 30 qualified local leads in the first 60 days.
Casmin Hearing Group
Multi-location Group · PR & Media
Casmin Hearing Group
CBS · ABC
features driving tens of millions of impressions
Matched with a vetted PR firm experienced in medical practices. Storylines and pitch angles landed TV, podcast, and print interviews - with traffic spiking on every hit.
Beltone Arizona
Hearing Carer · Insurance & Reimbursement
Beltone Arizona
$40,000
in unpaid claims recovered
Matched with Reimbursement Specialist to recover stalled hearing aid claims, streamline verification workflows, and take claims chasing off the clinical team's plate.
Kristen Conners
The platform helped us rebuild our patient acquisition strategy and scale much faster than we expected.
Kristen Conners
Orland Prescription Hearing
Real experts, ready to deploy

A sample of the vetted experts we match practices with

Every expert is interviewed, reference-checked, and matched by a solutions advisor. Plus, join our community forum to interact with experts directly - ask questions and get insights before you ever engage.
Andrea H.
Andrea H.
HR & Leadership Consultant
Tony V.
Tony V.
SEO & Digital Strategy
Raman A.
Raman A.
CRM & Customer Journey Expert
Guillermo F.
Guillermo F.
Web Design & Systems
Sarah C.
Sarah C.
Social Media & PR Strategies
Kriston S.
Kriston S.
Fractional CMO
Talk to a healthcare advisor

Get an advisor who has automated healthcare practices before.

Book a free consultation to map your current workflows and systems - and see which manual tasks an integrated stack could take off your team's plate.

No credit card required
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Free diagnosis
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Healthcare-specific guidance
Brian Zielinski
Brian Zielinski
Co-Founder & President
17+ years of healthcare and military leadership - including hands-on transformations across hearing healthcare and audiology practice groups, from patient acquisition to multi-location operations.